Consumption & Accounting of Excess/Shortage material received from vendor

1.0 OBJECTIVE
To lay down a procedure for Consumption and accounting of Excess/Shortage material received from the vendor.
2.0 SCOPE
This SOP is applicable to Raw and Packing Material Warehouse.
3.0 RESPONSIBILITY
Officer - Warehouse.
4.0 ACCOUNTABILITY
Asst.Manager – Warehouse
5.0 PROCEDURE
5.1 Weigh and label (Loose container label) for all materials after each issue.
5.2 Check the remaining available physical quantity with the recorded SAP R/3 stock.
5.3 At the completion of a particular consignment, check the physical stock with SAP R/3 stock.
5.4 Prepare an Excess/Shortage certificate(as per Annexure enclosed ) for the quantity in excess/shortage.
5.6 Update the stocks in the SAP R/3 system as & when the Excess/Shortage certificate is Approved and Authorized.
5.6 The posting of issues in SAP R/3 system related toExcess quantity than the specified norms as below, is done only after the Authorization of the certificate.
5.7 An Investigation report is enclosed along with the Excess/Shortage certificate in case the quantity is More than 0.5 % in case of excess More than 0.2 % in case shortage
for Active Ingredients More than 1.0 % in case of excess More than 0.5 % in case of shortage
for Excepients, Primary & Secondary Packing materials. More than 5.0 % for Solvents