APPROVAL / REJECTION OF PACKING MATERIAL

1.0 OBJECTIVE
To lay down a procedure for testing and release of Packaging Materials.
2.0 SCOPE
This SOP covers the procedure for Approval/ Rejection of Packing material and this
is applicable to Quality Control Department.
3.0 RESPONSIBILITY
Quality Control Chemist.
4.0 ACCOUNTABILITY
Department Head.
5.0 PROCEDURE
5.1 Sample the Packaging Material as per the SOP on “Sampling of Packaging Materials” SOP No. xxxxxx
5.2 Check the compliance of the material with SAP system through Inspection time Analysis .Now, note down the description of the material given in the SAP system. Verify the item code, Goods Receipt Note, inhouse B. No, generated A.R.No in Packing material Inward Register. In case of any discrepancy, inform to Department head and Warehouse incharge for taking corrective action.
5.3 Perform all the tests mentioned in the respective Specifications of the Packaging Material. Record all the observations on the Analytical Report Sheet.
5.4 Attach the respective sample of all printed packaging Material such as labels, cartons, literature etc. with the Analytical Report Sheet.
5.5 Compile,the item code no, specification number in Analytical Report and Sampler’s remark sheet duly signed by respective Department head.
5.6 Department head shall check the analytical data and compliance of the material to the respective Packaging Material Specifications and shall approve the, material if it complies. In case of material does not conforms to the specifications, reject the material after informing to all concerned persons.
5.7 Department head / Manager, Quality Control shall certify the approval / rejection of the material by signing the documents.
5.8 Approved / Rejected labels will be prepared with the help of computer as per laid down procedure.
5.9 Quality Control Chemist shall sign the approved / rejected labels after matching the details like name of the material, GRN No., Batch Number on the container label with details on approved / rejected label. Affix the approved /rejected label on each container in such a manner that the word ‘UNDER TEST’ on the ‘UNDER TEST’ label is completely overlapped and the name and GRN number on the under test labels are visible.
6.0 The amount of sample left over after analysis will be destroyed as per the laid down procedures.